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VIVA: Curriculum Driven Acquisitions Pilot Program

Virginia's Academic Library Consortium

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VIVA Curriculum Driven Acquisitions Pilot Program

VIVA is announcing a call for applications for the Fall 2020 VIVA Curriculum Driven Acquisitions Pilot Program. The pilot program will support e-book purchases for bookstore course content available through the VIVA Faculty Textbook Portal and GOBI for three institutions representing each VIVA public institution type (doctoral, 4-year, 2-year). Any e-books purchased through this program will be perpetual access, unlimited usage, and DRM-free or DRM-light. All VIVA public institutions are invited to apply, and preference will be given to institutions based on student need for financial assistance, as informed by the SCHEV Report “VA Resident Undergraduates with Need, Various Demographic Distributions.”

What to expect (workflow and turnaround times):

1.       The bookstore list is sent to VIVA at least three weeks (preferably sooner) before the start of classes.

2.       VIVA will match the bookstore lists against DRM-free and DRM-light Unlimited User (UU) e-books for purchase and the VIVA shared e-book collections. The approximate turnaround time for processing the lists is a week.

3.       The list of matched titles will be returned to the participating institution to verify against their holdings to eliminate duplication. Requested turnaround time to return verified lists to VIVA is three business days.

4.       Titles not already held in perpetual access DRM-free/light UU e-book format will be purchased on behalf of the participating institution. The license will be through EBSCO via the Faculty Textbook Portal, VIVA’s shared license to Taylor & Francis that has been extended to GOBI purchases, or local e-book licenses available to individual institutions, but all purchases will be made using VIVA Central Funds.  Upgrades may also be possible through EBSCO.

5.       Proxied links to the e-books will be shared with the liaison librarian assigned to the program as soon as they are available from the vendor. Once the links are shared with the liaison librarian they may be shared directly with faculty and holdings may be updated in the library catalog and other services based on the vendors’ guidelines.


In an effort to assess the success of the program, VIVA will require participating institutions to gather and submit CDA adoptions data to VIVA. Each institution’s liaison to this pilot will be asked to review the spreadsheet with the purchased and shared ebook titles and gather and submit data points associated with the ebooks including instructor’s name, discipline, course name, estimated enrollment, etc. VIVA will use this data to estimate student cost avoidance and evaluate how individual disciplines are being served by the program.

Application process:

Library directors are asked to submit their request for participation via email to by May 31, 2020. Selected institutions will be notified by June 19, 2020.