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Using the FirstSearch Administrative Module

Although VIVA funds access to FirstSearch, OCLC has given each VIVA library its own authorization number. The authorization number permits libraries to tailor the FirstSearch environment for your own users. However, because FirstSearch is a shared resource with cost implications for the members, VIVA has set some mandatory guidelines that must be followed by all libraries. Additional information about configuring FirstSearch and constructing URLs is available. Use the FirstSearch administrative module to implement these guidelines:

-Log on to the FirstSearch administrative module. Each library has been given its own authorization number and password. If you do not know your number or password, contact OCLC. VIVA does not have a record of institutional numbers or passwords.

-In the tab for Authentication/Access: General, there are two parameters that must be set:

Timeouts: 5 Session minutes
Maximum Number of Databases per Search: 1

You are free to set all other System Settings in whatever way that works best for your library.

-In the tab for Authentication/Access: Database Access, you must make certain that only VIVA authorized databases are checked (see the list below.) If your library wants to use additional databases or enable full-text, you must do so with a separate authorization number available through OCLC.

VIVA AUTHORIZED DATABASES
Title
Current Subscription Type
CURRENT Subscription Status on FirstSearch
ArchiveGrid Does not appear in admin module
ArticleFirst Base Subscription VIVA Base Subscription
CAMIO - Catalog of Museum & Art Images Does not appear in admin module
Clase and Periodica Base Subscription VIVA Base Subscription
ContentDM Does not appear in admin module
Electronic Books Base Subscription VIVA Base Subscription
Electronic Collections Online Base Subscription VIVA Base Subscription
ERIC Base Subscription VIVA Base Subscription
GPO Monthly Catalog Base Subscription VIVA Base Subscription
Medline Base Subscription VIVA Base Subscription
OAIster Base Subscription VIVA Base Subscription
PapersFirst Base Subscription VIVA Base Subscription
ProceedingsFirst Base Subscription VIVA Base Subscription
WorldCat Base Subscription VIVA Base Subscription
WorldCat dissertations and theses Base Subscription VIVA Base Subscription

 

FORMERLY AUTHORIZED DATABASES REMOVED FROM FIRSTSEARCH
Title
Date access ended
Current Host
Alternative Press Index
Per search ended 6/30/10
EBSCOHost
Alternative Press Index Archive
Per search ended 6/30/10
EBSCOHost
Arts & Humanities Search
Per search ended 12/31/10
N/A
Contemporary Women's Issues
Per search ended 12/31/10
CWI through Gale/Cengage
GEOBASE Per search ended 6/30/11 Ovid
World Almanac Removed 6/30/13  

 

DATABASES REMOVED FROM THE "AUTHORIZED" LIST
Title
Date removed
Notes
WorldScope Global
6/30/10
 
Dissertation Abstracts Online
9/1/10

Replaced by VIVA's subscription to ProQuest Theses and Dissertations Full-Text.

 

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Simultaneous use of some FirstSearch databases is limited by port allocations. Port allocations are as follows:

PORT ALLOCATION:

 

DATABASE:

NUMBER OF PORTS:

World Cat

Unlimited

Article 1st

24

Medline

24

Electronic Books

24

ECO A&I

24

Papers 1st

10

Clase and Periodica

10

GPO Monthly

10

Proceedings 1st

10

Eric

10

WorldCat Dissertations

10

ArchiveGrid

Unlimited

CAMIO

Unlimited

OAIster

Unlimited

 

To avoid using all available ports during bibliographic instruction, please follow the training guidelines posted here.

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PLEASE NOTE: In 2010, OCLC began transitioning away from reselling eContent provided by publishers and other content providers. During the transition, databases were removed from the FirstSearch service each month through June 30, 2011.  Both subscription and per-search databases were removed. Details of the transition dates are available here.

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VIVA is funded by the Virginia General Assembly and the VIVA member institutions, and is sponsored by the State Council of Higher Education (SCHEV).