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VIVA Collections Committee

The Collections Committee investigates products, recommends licensing or renewal, and maintains vendor contacts for VIVA electronic databases and journals.



VIVA Last Copy Video Project


Many libraries have aging VHS videos in their collections around which there are many issues, including deteriorating tape stock, reduced shelf space, lack of use, etc.  In 2013, VIVA contracted with Sustainable Collection Services to evaluate the video collections of seven VIVA institutions, determine the extent of overlap, and compare local holdings with state and national holdings. The goals of this project included:

-Identify unique and at-risk titles
-Identify unique collections
-Develop a last copy retention plan
-Determine repository libraries
-Develop preservation strategies and standards
-Establish cooperative collection development policies
-Develop a robust interlibrary lending plan


The group developed a Memorandum of Understanding for unique (no other holdings in the U.S.) and rare (2-9 libraries holding in the U.S.) VHS modeled on the one used for the VIVA Monographic Collection Analysis. This MOU was approved by the Steering Committee in 2015.

Each institution can make a local determination of their retention copies, but the original lists are available here: unique and rare.

Project Team Membership

Erika Peterson (Co-Chair)
Director of Media Resources
James Madison University

Dr. Kevin Farley
Humanities Collection Librarian
Virginia Commonwealth University

M. Troy Davis
Director, Swem Media Center
The College of William & Mary

Leslie O'Brien
Director of Collection Management
Virginia Tech

Laura Jenemann
Film Studies/Media Services Librarian
George Mason University

Leigh A. Rockey (Co-Chair)
Preservation and Reformatting Specialist
University of Virginia

Anne C. Osterman (Ex Officio)
Deputy Director, VIVA





VIVA is funded by the Virginia General Assembly and the VIVA member institutions, and is sponsored by the State Council of Higher Education (SCHEV).