The Virtual Library of Virginia
Search the VIVA website:


The VIVA Collections Committee is pleased to announce the 2017 Collections Forum

Friday, May 19, 2017 - Virginia Commonwealth University

9:30 a.m. - 3:00 p.m.

Please note that seating is limited and the forum is open to affiliates of VIVA member institutions only.


9:30-10:00 AM Registration & Breakfast
10:00-10:15 AM Welcome
Sharon Gasser (JMU), Collections Committee Chair, and Summer Durrant (UMW), Collections Forum Chair
10:15-11:00 AM New VIVA Initiatives
An overview of three new VIVA initiatives:  The Value Metric project, Zepheira/Atlas Systems Linked Data pilot, and Open Textbook Network system membership.
Speakers: Anne Osterman (VIVA), John Duke (VCU), and Jimmy Ghaphery (VCU)
11:00- 11:15 AM Break (Move to Breakout Rooms)
11:15 AM-12:00 PM Breakout Sessions


A discussion about the local impact of VIVA’s new, shared e-books and the effectiveness of different acquisition models.
Moderators: Rob Tench (ODU) and Ed Lener (VT)

A discussion about the procurement survey and state contracting issues.
Moderators: Amanda Echterling (VCU) and Tim Morton (UVA)

Marketing and Outreach
A discussion about best practices for promoting or marketing your collections to users.
Moderators: Lucretia McCulley (UR) and Patty Sobczak (VCU)
12:00-1:00 PM Lunch
1:00-1:45 PM Breakout Sessions

Streaming Media
A discussion about the Kanopy streaming media pilot.
Moderators: Georgie Donovan (CWM) and Leigh Rockey (UVA)

E-Resource Licensing

A discussion about best practices and negotiation strategies for licensing e-resources.
Moderators: Anna Creech (UR) and Michelle Polchow (GMU)

Usage Statistics
A presentation about VIVA resources and COUNTER Release 5, Alma Analytics and the changes Alma brought to a library, and using Tableau for usage statistics.
Speakers: Anne Osterman (VIVA), Summer Durrant (UMW), and Bob Martin (JMU)
1:45-2:00 PM Break (Move to Plenary Room)
2:00-2:45 PM Monograph Collection Analysis Follow Up            
Examples of how the results of the monographic collection analysis are being applied across the consortium.
Speakers: Marifran Bustion (YBP), Paula Kiser (Mary Baldwin), and Elizabeth McCormick (Radford)
2:45-3:00 PM Wrap Up
Summer Durrant (UMW), Collections Forum Chair

Registration: Please register by April 18th.


A list of attendees is available here.


VIVA Collections Committee.


Please be sure to review the travel guidelines.

VIVA will reimburse VIVA members from both public and private institutions for travel costs to and from this meeting. Travelers needing to stay overnight must submit IN ADVANCE a travel authorization form to the VIVA office ( or fax to 703-993-4662). (See a sample authorization form here.) Lodging reimbursements for one-day events are typically only approved when the traveler resides more than a two and a half hour drive from the event venue.

A block of rooms has been reserved at the Hilton Richmond Downtown. Complimentary shuttle service will be available from the hotel to VCU.

To make a reservation at the group rate:

  • Click this link to book directly online: or
  • Call 1-804-344-4300 (Richmond Hilton).
  • Identify yourself as a member of the VIVA/George Mason block.
  • You will need to reserve the room with a credit card at the time of reservation.
  • Rooms may be canceled prior to 48 hours before arrival with no penalty.
  • Reservations must be made by April 18th.


Parking & Directions:

Map directly to James Branch Cabell Library here.

The closest parking decks to Cabell Library are:

  • West Main Street Deck at 801 W.Main Street
  • West Broad Street Deck at 1111 W. Broad Street


VIVA will reimburse parking as part of travel to and from this meeting. Parking is $1 for the first hour and $2/hr for subsequent hours, with the max cost being $10 for the day. For those staying overnight at the Hilton Richmond Downtown, valet parking is available for $25 a day, with in and out privileges. Self-parking is available at a similar rate across the street. VIVA will reimburse this cost as well.

The link below is a map of the campus.  Cabell Library is labelled 23, West Main is labelled 89 and West Broad is labelled 87.


If you have any travel questions, please contact the VIVA Budget Manager.




VIVA is funded by the Virginia General Assembly and the VIVA member institutions, and is sponsored by the State Council of Higher Education (SCHEV).