The Virtual Library of Virginia
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Organizational Plan

VIVA Organization

Effective July 1, 1999

(Approved 12/3/98, revised 12/7/01, 9/12/03 and 7/9/14)

VIVA organizational chart Steering Committee Ad Hoc Committees Resources for Users Committee Resource Sharing Committee Outreach Committee



VIVA Mission

The mission of The Virtual Library of Virginia (VIVA) is to provide, in an equitable, cooperative, and cost-effective manner, enhanced access to library and information resources for the Commonwealth of Virginia's nonprofit academic libraries serving the higher education community.

VIVA Membership

Public Institutions:
VIVA includes all 39 public institutions (6 doctorals, 9 comprehensive colleges and universities, and 24 2-year colleges). The commonwealth’s higher education centers are also considered public members. The Library of Virginia is included as a research and educational institution. 

Independent Colleges and Universities:
Basic requirements for membership are that the institution must be:

 

VIVA Committee Expectations

The work of Chairs and Committee Members should not be seen as work done as time allows but rather as a formal assignment that is essential to the functioning of the consortium. It is hoped that the work of Chairs and Committee Members can be adjusted by their institutions, if needed, to emphasize the importance of their work for the consortium.

Further, although members are selected to represent their type of institution, Committee Members are encouraged to think more broadly and to work on behalf of the collective good of the VIVA membership as a whole.

Steering Committee: Standing

Mission
To provide leadership, vision, and strategic direction for the Virtual Library of Virginia. This Committee recognizes the changing boundaries of information delivery in the higher education environment and supports activities that result in:

 

Membership (a maximum of 18 voting; 1 ex officio and non-voting)


Other


The Chair of the Steering Committee is elected from the Steering Committee membership for a two-year term after the Steering Committee receives a report from the Nominations Committee at the spring meeting. The VIVA Director serves as the Secretary of the Steering Committee. The Steering Committee submits an annual report to the SCHEV Library Advisory Committee (LAC) at its September meeting.


Other Standing Committees: General Membership


Collections Committee: Standing

Mission

 

Membership (13 voting; 1 ex officio and non-voting)

 

Other

Chairs shall determine the frequency of meetings in consultation with the VIVA Director. The Collections Committee submits a brief report at all regularly scheduled meetings of the Steering Committee and the SCHEV-LAC. 


Outreach Committee: Standing

Mission

 

Membership (6 voting; 1 ex officio and non-voting)

 

Other

Chairs shall determine the frequency of meetings in consultation with the VIVA Director. The Outreach Committee submits a brief report at all regularly scheduled meetings of the Steering Committee and the SCHEV-LAC. 


Resource Sharing Committee: Standing

Mission

 

Membership (10 voting; 1 ex officio and non-voting)

 

Other
Chairs shall determine the frequency of meetings in consultation with the VIVA Director. The Resource Sharing Committee submits a brief report at all regularly scheduled meetings of the Steering Committee and the SCHEV-LAC. 


Other Teams or Committees: ad hoc

Special Projects
Each year the Steering Committee will solicit from Directors of VIVA libraries ideas for special projects helpful to all VIVA constituents and will review the ideas submitted for possible implementation. The Steering Committee may also determine that a special project is needed.

As necessary, the Steering Committee may create ad hoc Teams or Committees for a specific objective and time. In establishing such Teams or Committees, the Steering Committee will be mindful of the work of other organizations such as the ACRL and the Virginia Library Association so that the work of the groups is generally directly related to VIVA’s goals.

Ad hoc Teams or Committees will be named by the Steering Committee and will have an outlined purpose, objectives, reporting mechanism, and response time for completion.

Examples of activities that could typify special projects are:


Nominations Committee
Every two years, in the spring, the outgoing VIVA Steering Committee chair will appoint a three-person nominating committee to recommend the next chair who will serve for a two-year term beginning July 1.

In the event of an unexpected vacancy in the Steering Committee chair position, a nominating committee will be appointed by the LAC Director to recommend a chair to fill out the remaining period of the term. For all other unexpected Steering Committee vacancies, their respective groups will choose a representative for the duration of the term. If the duration of the term is six months or less, the new representative will be appointed for the next full term.

Organizational Committee
The Organizational Committee is appointed by the Chair of the Steering Committee on those occasions when matters of organization are under review.

Personnel Committee
The Personnel Committee is chaired by the Library Director at the institution hosting the VIVA Central Office. Other members will be appointed by the Chair of Steering Committee on those occasions when personnel matters are under review.

Last updated:  7/9/14

 

 

VIVA is funded by the Virginia General Assembly and the VIVA member institutions, and is sponsored by the State Council of Higher Education (SCHEV).